Zone Transfers

STUDENT ZONE TRANSFER REQUEST

 

  1. School Attendance Zones
    1. Students are required to attend school in their designated attendance zone based on their primary nighttime domicile/residence. This school is the base school.
    2. Parent/guardian may request to transfer to a school outside their attendance zone using the Zone Transfer Request Process.
  2. Acceptable Reasons for Student/Parent Transfer Request
    1. Parental Employment in Warren County Public Schools (WCPS)
      1. Parent/guardian must be a full-time employee.
      2. Parent/guardian may request to enroll their student at their work site, or a different level school which is in the zone of their work site.
      3. Employees assigned to central locations may request to enroll their student at only those schools which are located in the zone of their work site.
    2. To Leave a School that is Significantly Overcapacity to Alleviate Overcrowding
      1. A parent/guardian may request a transfer from a significantly overcrowded school to a significantly under-enrolled school.
      2. A list of schools to which this clause may apply will be published by January 1 each school year.
    3. To Address Hardship in Finding Safe Affordable Before and/or After School Child Care Within the Student’s Attendance Zone
      1. Child care provider must operate within Warren County.
      2. Parent/guardian must complete JC-F2 Student Zone Transfer Request Verification of Child Care Form.
      3. The student must attend the school zoned for the child care provider’s address.
    4. Student Health Extenuating Circumstances
      1. To meet the specific health needs of the student, the transfer request must include the JC-F3 Student Zone Transfer Request Student Health Form completed by the appropriate medical professional.
      2. To address the specific emotional needs of the student, the transfer request must include the JC-F3 Student Zone Transfer Request Student Health Form completed by the appropriate medical professional.
      3. To allow a student to transfer who has been a victim of a violent crime, supporting documentation must be submitted.
      4. To allow students to complete the school year when a family move takes place during the second semester of the school year.
      5. To allow students to transfer based upon an anticipated change in residence.
        1. The move-in date must fall within the first 90 calendar days of the semester in which the transfer is sought.
        2. Documentation must be provided to support this type of transfer (copy of deed, lease, contract, etc.).
      6. To allow students to complete their 12th grade year in the school in which they have attended during the previous school year.
  3. Transfer Request Parameters
    1. Student transfers are granted for a period of one school year or the end of the current school year if a request is granted after the start of the school year.
    2. A transfer to another school is considered a privilege. A transfer may be rescinded for the current year or denied for the following year for any serious infraction of the “Code of Behavior,” truancy or tardy issues, or failure to comply with the requirements of a specialty program.
    3. The student transfer request process is only available to those students who are bona fide residents of Warren County. Considerations for students who are non-residents can be found in Regulation JEC-R School Admission.
  4. Transfer Request Process
    1. Transfer Process
      1. The parent/guardian or adult student completes JC-F1 Student Zone Transfer Request Form and submits it to the base school principal. All required documentation should accompany the form.
      2. The base school principal signs the form and forwards it directly to the requested school.
      3. The requested school principal recommends or does not recommend the transfer request and forwards the request to the Assistant Superintendent for Administration.
      4. The Assistant Superintendent for Administration approves or denies the request and communicates the decisions to the requestor.
  5. Schools Closed to Transfers
    1. Each year, the Assistant Superintendent for Administration will determine which schools are closed to transfer students. The closure may be for the entire school or a specific grade level. This decision will be communicated on the Warren County Public Schools website and by other means by January 1 of the affected calendar year.
    2. At any time, the principal of a school that exceeds its building capacity can recommend to the Assistant Superintendent for Administration that the school be closed to any additional transfers.
  6. Transfer Request Timeline
    1. Kindergarten
      1. Transfer requests will be accepted after the parent/guardian has completed the registration process at the base elementary school during the published kindergarten registration window.
      2. JC-F1 Student Zone Transfer Request Form may only be submitted after the entire school registration process is completed and verified at the base school.
      3. The parent/guardian will be notified of the decision by June 15.
    2. All Other Transfers
      1. Submit the JC-F1 Student Zone Transfer Request Form to the base school principal beginning January 2 and no later than April 30.
      2. Parent/guardian will be notified of the requested school decision by June 15.
    3. Students Who Move into Warren County
      1. Students may apply for a transfer for parental employment in WCPS or extenuating circumstances within 30 days of moving into Warren County.
  7. Administrative Transfers
    1. Subject to the approval of the Assistant Superintendent for Administration has the authority to execute an administrative transfer of a student to a school other than his/her base school, or from one Warren County Public School to another, in circumstances where such a transfer is necessary to protect the physical safety or mental health of students, or to assure student access and participation in educational programs or school-related services. Administrative transfers are not appealable.
  8. Transfer Request Appeal Process
    1. Appeals may be submitted in writing to the Superintendent by July 1 of the school year in which the transfer was denied by the Assistant Superintendent for Administration.
    2. The final appeal decision will be communicated to the parent/guardian by July 15.